Data protection declaration

1. Data protection

We, HDS Systems GmbH – hereinafter referred to as HDS, attach particular importance to compliance with data protection laws. We fully comply with the relevant data protection laws, in particular the EU General Data Protection Regulation and the Federal Data Protection Act (new). Personal data is processed exclusively on the basis of the relevant laws and only for the purposes stated under No. 4. The data is only processed in accordance with the specifications of this data protection declaration.

2. Responsible body

The body responsible for data processing is

HDS Systems
CEO: Herr Dirk Brunke

Hans-Sommer-Str. 67
38106 Braunschweig

Phone: +49 531 288 75 0
E‐Mail: info@hds‐systems.com

3. Data collection

We collect, store and process the following data categories in order to fulfil contractual and legal regulations:

‐ Company data (name and address of the client)
‐ Personal data (name, address of the contact person at the client)
‐ Contact details (telephone number, email address of the contact person)
‐ Other data (position of the contact person)

4. Purpose of data processing

We process the data mentioned in No. 3 exclusively

1. To fulfill the contract concluded with you
   (Art. 6 Para. 1 lit b)
2. to fulfill legal, judicial or official requirements/orders
   (Art. 6 Para. 1 lit c GDPR)
3. to provide information about our range of services and events
   (Art. 6 Para. 1 lit a GDPR)
4. to carry out anonymized statistical evaluations such as satisfaction analyses
   (Art. 6 Para. 1 lit f GDPR)

We guarantee that personal data will be handled in accordance with data protection regulations and have concluded suitable guarantees and standard contractual clauses for the transmission.

5. Deletion periods

The personal data stored by us will be deleted or anonymized once the purposes stated in No. 4 no longer apply or after any statutory retention periods have expired.

6. Rights of the data subject

You will receive information about the personal data we have stored about you, as well as the origin, recipient and purpose of the data processing, free of charge at any time (Article 15 EU GDPR). You also have the right to request the correction (Article 16 EU GDPR), blocking (Article 18 EU GDPR) or deletion (Article 17 EU GDPR) of your data. This does not apply to data that is stored due to legal regulations or is required for proper business processing. You have the right to object to the processing of your data (Article 21 EU GDPR) and the right to data portability (Article 20 EU GDPR).

7. Right of objection

According to Art. 21 Para. 1 GDPR, you have the right to object to the processing of your personal data at any time, unless this serves to fulfill a contract, a legal obligation or the protection of vital interests.

You have the right to revoke your consent to the processing of personal data with effect for the future at any time. Processing that took place before the revocation is not affected.

To protect your rights (including those under No. 7), you can contact the following address in writing or text form:

HDS Systems GmbH

Hans-Sommer-Str. 67
38106 Braunschweig

E‐Mail: info@hds‐systems.com

If you feel that your rights are not fully protected when your personal data is handled, you have the right to file a complaint with the supervisory authority responsible for you.

You have the right to revoke your consent to the processing of personal data at any time with effect for the future. Processing that took place before the revocation is not affected.

8. Data Protection Officer

We have appointed a data protection officer. He can be contacted to answer all questions relating to the protection of personal data using the following contact details:

Kämmer Consulting GmbH

Phone: +49 531 702249 0

E‐Mail: dsb‐team@kaemmer‐consulting.de

9. Obligation to provide personal data

If you wish to enter into a contractual relationship with us, you must provide the personal data that is required to fulfil the associated contractual obligations or that is required to be collected by law.

If the data is not provided, no contract can be concluded.

10. Automated decision-making

We do not use automated decision-making to establish or maintain customer or supplier relationships.

Cookies

We use cookies on our website. These small text files are stored on your PC by our server. They support the display of our website and help you to move around our website. Cookies collect data about your IP address, your browser, your operating system and your internet connection. We do not link this information to personal data and do not pass it on to third parties. Under no circumstances will we use cookies to bring malware or spy programs onto your computer. You can also use our website without the use of cookies, which may mean that some of the displays and functions of our offer may only work to a limited extent. If you want to deactivate cookies, you can do this via special settings in your browser. Please use its help function to make the appropriate changes. You can manage online advertising cookies using the following links:

http://www.aboutads.info/choices for the USA http://www.youronlinechoices.com/uk/your-ad-choices for Europe

Collection of access data

The delivery and display of content via our website technically requires the collection of certain data. When you access our website, these so-called server log files are collected by us or the web space provider. These log files do not allow any conclusions to be drawn about you or your person. The corresponding information consists of the name of the website, the file, the current date, the amount of data, the web browser and its version, the operating system used, the domain name of your Internet provider, the referrer URL as the page from which you entered our site, and the corresponding IP address. We use this data to display and deliver our content and for statistical purposes. The information supports the provision and continuous improvement of our offer. We also reserve the right to subsequently check the data mentioned, if there is suspicion of illegal use of our offer. 

Third-party content and services

The offer on our website may also include content, services and benefits from other providers that complement our offer. Examples of such offers are maps from Google Maps, YouTube videos or graphic representations from third parties. Accessing these third-party services regularly requires the transmission of your IP address. This enables these providers to perceive your user IP address and also to store it. We make every effort to only include third-party providers who use IP addresses solely to deliver the content. However, we have no influence on which third-party provider stores the IP address. This storage can be used for statistical purposes, for example. If we become aware of storage processes by third parties, we will inform our users of this fact immediately. In this context, please also note the special data protection declarations for individual third-party providers and service providers whose services we use on our website.

You can also find them in this data protection declaration.

Newsletter

You can sign up to receive our newsletter on our website. We need your email address for this. We also need to check, in compliance with the relevant legal regulations, whether you are actually the owner of the email address provided and whether you would like to receive the newsletter (double opt-in procedure). We therefore collect information that makes such a check possible. The data collected in this context is used to send and receive newsletters, no data will be passed on to third parties. No further data is collected from us other than the information necessary to send the newsletter. Since sending and receiving the newsletter depends on your consent, you can revoke this consent to the collection and storage of your data at any time without giving reasons. To do this, use the “unsubscribe link” provided in the newsletter.

SSL- encryption

Our website uses SSL encryption when it comes to transmitting confidential or personal content from our users. This encryption is activated, for example, when processing payments and when you send us enquiries via our website. Please ensure that SSL encryption is activated on your side when you carry out such activities. The use of encryption is easy to recognize: the display in your browser line changes from “http://” to “https://”. Data encrypted using SSL cannot be read by third parties. Only transmit your confidential information when SSL encryption is activated and contact us if in doubt.

Facebook Plug-in

You will find plug-ins from the social network Facebook on our website. Its provider is Facebook Inc., based in the USA, California 94025, 1 Hacker Way, Menlo Park. The Facebook logo or the “Like button” on our page identifies the Facebook plug-in for you. Please also note the overview of Facebook plug-ins at http://developers.facebook.com/docs/plugins/. When you visit our website, we establish a direct connection to the Facebook server via the plug-in. You are then redirected there via your browser. This informs Facebook that you have visited our website using your IP address. By clicking on the Facebook “Like button” you link content from our website to your profile on Facebook. Facebook associates your visit to our page with your user account. We have no knowledge of the type of content that is sent to Facebook or how Facebook uses it. You can find more information about data collection and data usage in the Facebook privacy policy, which you can find at http://de-de.facebook.com/policy.php. You can prevent your visit to our site from being associated with your Facebook profile by simply logging out of your Facebook account beforehand.

Google AdWords

We use Google AdWords, an online advertising program from Google Inc., on our website. Conversion tracking is also used. With this tool, Google AdWords places a cookie on your PC when you come to our website via a Google ad. The cookie is no longer valid after 30 days. It is not used for personal traceability. If you visit our website as a user and the cookie is still working, we and Google can see that you clicked on the corresponding ad and were redirected to our site. Each Google AdWords customer is assigned a different cookie. Cookies cannot be tracked across the AdWords customers’ websites. The data obtained through conversion cookies is used to create conversion statistics for AdWords customers. We as customers thus find out the total number of users who responded to our ad and were then redirected to a website that has been provided with a conversion tracking tag. During this process, we do not receive any information with which we could personally identify you as a user. If you reject the tracking process, the Google Conversion Tracking cookie can be deactivated via your Internet browser. If necessary, use the browser’s help function for further information. You can find out more about Google’s data protection regulations at http://www.google.de/policies/privacy/.

Use of Google Analytics

This website uses Google Analytics, a web analysis service provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; “Google”). Use includes the “Universal Analytics” operating mode. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID and thus to analyze a user’s activities across devices.

Google Analytics uses so-called “cookies”, text files that are stored on your computer and that enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases the full IP address will be transmitted to a Google server in the USA and shortened there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. Our legitimate interest in data processing also lies in these purposes. The legal basis for the use of Google Analytics is Section 15 Paragraph 3 German Telemedia Act (TMG) and Art. 6 Paragraph 1 Letter f of GDPR. The data we send and linked to cookies, user IDs (e.g. user ID) or advertising IDs is automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month. Further information on terms of use and data protection can be found at https://www.google.com/analytics/terms/de.html or at https://policies.google.com/?hl=de.

You can prevent cookies from being saved by setting your browser software accordingly. However, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de). Opt-out cookies prevent your data from being collected in the future when you visit this website. To prevent Universal Analytics from collecting data across different devices, you must opt ​​out on all systems used. If you click here, the opt-out cookie will be set: Deactivate Google Analytics

This privacy notice is provided by https://www.intersoft-consulting.de.

Google Analytics Remarketing

We use the remarketing function of Google Inc. on our website. With this function, we, together with Google, present our visitors with customized and interest-based advertisements. Cookies are placed on your computer. These are text files that recognize users when they visit pages and thus enable interest-based advertising across the entire Google network. Google denies collecting personal data in this context and, according to its own statements, does not establish any connections to other Google services. You can prevent Google’s remarketing function by making the appropriate settings at http://www.google.com/settings/ads. You can also deactivate the use of cookies at http://www.networkadvertising.org/managing/opt_out.asp or by changing the settings in your browser. Use the browser’s help function if necessary. You can find out more about Google Remarketing and Google’s general privacy policy at: http://www.google.com/privacy/ads/.

Google Maps Plug-in

We use a plug-in from Google Maps internet service on our website. Google Maps is operated by Google Inc., based in the USA, CA 94043, 1600 Amphitheatre Parkway, Mountain View. When you use Google Maps on our website, information about the use of this website and your IP address is transmitted to a Google server in the USA and stored on this server. We have no knowledge of the exact content of the data transmitted, nor of its use by Google. In this context, the company denies linking the data with information from other Google services and denies the collection of personal data. However, Google can transmit information to third parties. If you deactivate Javascript in your browser, you prevent Google Maps from running. However, you will then also not be able to use map displays on our website. By using our website, you consent to the described collection and processing of information by Google Inc.. You can find out more about the privacy policy and terms of use for Google Maps here: https://www.google.com/intl/de_de/help/terms_maps.html. 

Instagram Plug-in

We integrate functions of the online service Instagram on our website. The provider of these functions is Instagram Inc. It is based in the USA, CA 94025, 1601 Willow Road, Menlo Park. The Instagram button allows you to link to your Instagram account when you visit our pages, provided you are logged in to Instagram. Instagram thus receives the information about your visit to our website and can assign this visit to your Instagram profile. We have no knowledge of the content of the information transmitted or of its use by Instagram. You can find further information on data collection and data use by Instagram in the Instagram privacy policy at http://instagram.com/about/legal/privacy/.

Twitter Plug-in

We also use functions of the microblogging service Twitter on our website. Twitter is operated by Twitter Inc. The US company is based in the USA, San Francisco, CA 94103, 1355 Market St, Suite 900. Twitter’s main function is the “Tweet function”. If you use this via our website, a link is created to your Twitter account. This may lead to data being exchanged with other users and data being transferred to Twitter. We do not receive any knowledge of the content of the data sent to Twitter, nor are we informed of its use. Find out more about these questions at http://twitter.com/privacy. There you will find Twitter’s detailed privacy policy. The platform also offers you the option of designing your own data protection settings at http://twitter.com/account/settings.

XING-Plug-in

We use functions from XING on our website, a network that particularly aims to promote professional contact between its members. The provider of this network is XING AG. It is located at Dammtorstrasse 29-32 in 20354 Hamburg. If one of our pages that has XING functions is accessed, a connection to XING servers is established. We have no knowledge of XING storing personal data. To the best of our knowledge, XING does not evaluate or store IP addresses. If you would like more information about XING data protection, you can access the XING data protection declaration using the link https://www.xing.com/app/share?op=data_protection. There you can also find out more about the XING share button.

Privacy Policy for the use of Pinterest

On our website we use social plug-ins from the social network Pinterest, which is operated by Pinterest Inc., 808 Brannan Street San Francisco, CA 94103-490, USA (“Pinterest”). When you visit a page that contains such a plugin, your browser establishes a direct connection to Pinterest’s servers. The plugin transmits log data to Pinterest’s server in the USA. This log data may contain your IP address, the address of the websites visited that also contain Pinterest functions, the type and settings of the browser, the date and time of the request, your use of Pinterest and cookies.

For more information on the purpose, scope and further processing and use of data by Pinterest as well as your rights and options for protecting your privacy, please see Pinterest’s privacy policy: https://about.pinterest.com/de/privacy-policy

Privacy Policy for the use of YouTube

Our website uses plugins from the YouTube site operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plug-in, a connection is established to the YouTube servers. The YouTube server is informed which of our pages you have visited.

If you are logged into your YouTube account, you allow YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

For more information on how user data is handled, see YouTube’s privacy policy at https://www.google.de/intl/de/policies/privacy